Scan physical pay stubs and get structured data back instantly—earnings, deductions, tax withholdings, and YTD totals extracted automatically for HR and compliance.
Upload any document — PDF, scan, or photo — and get structured data back immediately. No setup, no templates, no waiting.
Audited controls over a sustained period, not a point-in-time check.
Bank-grade encryption at rest and TLS 1.2+ in transit.
Documents deleted within 24 hours. No copies retained.
Drag and drop files, connect a cloud drive, or set up email auto-forwarding. Any file format works—PDF, JPEG, PNG, TIFF, or digital documents.
The AI identifies fields by context and meaning, not fixed coordinates. Names, dates, amounts, and custom fields are extracted automatically.
Get structured output in Excel, Google Sheets, CSV, or JSON. Use the REST API for direct integration into your systems.
“We had twelve years of paper pay stubs in storage boxes. Pay stub scanning let us digitize the entire archive in under a month and retire three filing cabinets.”
“During a DOL audit, we needed to retrieve pay records for specific employees across multiple years. Having digital searchable records turned a week-long scramble into a five-minute query.”
“The batch processing made our records digitization project practical. We scanned a box of 500 pay stubs each day and had structured data by end of day.”
HR departments are under increasing pressure to digitize employee records, and pay stubs represent one of the largest categories of paper documents in personnel files. Pay stub scanning automates the conversion of physical pay stubs into structured digital records, supporting compliance with record retention requirements and enabling searchable, analyzable payroll archives.
The transition from paper pay stubs to digital records is not just about storage convenience. Regulatory requirements from the DOL, IRS, and state labor agencies mandate that employers retain payroll records for specific periods—typically three to seven years depending on the jurisdiction and record type. Pay stub scanning creates indexed, searchable digital records that satisfy these requirements while eliminating the physical storage burden.
Lido converts scanned pay stubs into structured data that includes employee name, pay period, gross earnings, all deduction line items, tax withholdings, and net pay. The structured format makes it possible to query payroll history across employees and time periods—answering questions like total overtime paid in Q3 or average health insurance deductions per department—without manually reviewing individual documents.
HR teams evaluating pay stub scanning solutions should prioritize batch scanning throughput, extraction accuracy for historical documents that may be faded or damaged, structured output formats that integrate with HRIS platforms, and security certifications. Lido provides SOC 2 Type 2 compliance, HIPAA eligibility, and output in Excel, CSV, and JSON for seamless HRIS integration.
Pay stub scanning is the process of converting physical pay stubs into structured digital data. It combines document scanning with AI-powered data extraction, turning paper pay stubs into spreadsheet rows or database records with fields like earnings, deductions, and tax withholdings.
HR departments need pay stub scanning to digitize employee payroll records for compliance with retention requirements, to enable searchable payroll archives, and to eliminate physical storage costs. Digital records are also faster to retrieve during audits and employee inquiries.
Yes. AI-powered scanning compensates for document quality issues including faded ink, yellowed paper, creased pages, and partially obscured text. Confidence scoring flags specific values where document condition may have affected accuracy.
Lido processes scanned pay stubs in parallel, typically handling a batch of 200 documents in under ten minutes. This makes it practical to digitize years of accumulated paper records in a reasonable timeframe.
Lido is SOC 2 Type 2 compliant, uses AES-256 encryption, and deletes processed documents within 24 hours. The structured output supports compliance with DOL and IRS record retention requirements by creating indexed, searchable payroll archives.
Start free with 50 pages. Upgrade when you’re ready.
Built on Lido’s OCR engine
Built on Lido’s OCR engine
Built on Lido’s OCR engine
50 free pages. No credit card required.